Part 2: Behind the Scenes Preparing for Tournament

In part 1 we covered selecting the Site and date, preparing the entry form and notifying the competitor. Now for part 2 and the next steps behind the scenes.
The ASGA has a program called Tournament Pairings Program that is provided by the USGA to the state and regional golf associations and we in turn provide it absolutely free to our member clubs for them to use with their events throughout the year. We now set up the event in this TPP program and now the entry forms are beginning to come into the office from the competitors.

As we receive the entries we check each one to make sure the player is an active member in the ASGA and if he/she is an active member then we proceed to enter all of the data for that competitor into TPP. Checking to make sure name, address, club, GHIN #, gender, email address are all correct and that all tournament fees are paid. If so we enter he/she in the event. Once we receive all entries by the deadline date we are now ready to proceed with putting the final touches on setting up the event.
Next step make pairings for the first round, print scorecards, print pairing and starters list, post tee times to website, email tee times to competitors, preparing scoreboards and cart signs and now we are ready to go to the site.
Here is what we have done so far for this event before leaving the ASGA office:
1: Selected Site & Date
2: Prepared entry form and notifyied competitors.
3: Setup Tournament in Tournament Pairing Program
4: Paper work (Scorecard, cart signs, starters list,tee times).
5: Made preperations to go to the Site.
Part 3 of the series will cover arriving at the site and our pre-tournament preparations. Stay tuned.