In part 1 we covered selecting the Site and date, preparing the entry form and notifying the competitor. Now for part 2 and the next steps behind the scenes.
The ASGA has a program called Tournament Pairings Program that is provided by the USGA to the state and regional golf associations and we in turn provide it absolutely free to our member clubs for them to use with their events throughout the year. We now set up the event in this TPP program and now the entry forms are beginning to come into the office from the competitors.
As we receive the entries we check each one to make sure the player is an active member in the ASGA and if he/she is an active member then we proceed to enter all of the data for that competitor into TPP. Checking to make sure name, address, club, GHIN #, gender, email address are all correct and that all tournament fees are paid. If so we enter he/she in the event. Once we receive all entries by the deadline date we are now ready to proceed with putting the final touches on setting up the event.
Next step make pairings for the first round, print scorecards, print pairing and starters list, post tee times to website, email tee times to competitors, preparing scoreboards and cart signs and now we are ready to go to the site.
Here is what we have done so far for this event before leaving the ASGA office:
1: Selected Site & Date
2: Prepared entry form and notifyied competitors.
3: Setup Tournament in Tournament Pairing Program
4: Paper work (Scorecard, cart signs, starters list,tee times).
5: Made preperations to go to the Site.
Part 3 of the series will cover arriving at the site and our pre-tournament preparations. Stay tuned.
Tuesday, August 18, 2009
Wednesday, August 12, 2009
Behind the Scenes Preparing for a Tournament
ASGA tournaments are fun to play in but have you ever thought what it takes to prepare a tournament for you to be able to walk up to the first tee at your appointed time and tee it up. I will, in a series of blogs, try and explain what the staff at the ASGA goes through for that to happen and for you to have a well prepared and professional run event.
First we must find as good a venue as possible and a workable date that fits our time frame for the event. I must say we have some outstanding clubs and PGA Professionals all across the state to work with who are so very generous to allow us to use their clubs for your tournament pleasure. This staff knows that and we try our best to let the club know how much we appreciate their willingness to assist us with our championships. We are very lucky in Arkansas to be able to provide the ASGA Sponsored Championships along with a very strong designated schedule that allows you the competitive golfer to play tournament golf until you wear the logo off your golf ball. What you should do is tell the clubs that you appreciate them by speaking to pro's and staff and even go so far as dropping them a note, email and the ever hated text message thanking them for their course and time. These pro's are dedicated to this wonderful game and this can and will only improve each event if you simply tell them thanks not only to the professional but to the club, superintendent and members of the club.
After we the ASGA have set the site we must now communicate to you the player what we have setup for you. We do this in several ways. First and foremost through www.asga.org our website by giving you a printable and online entry form for all ASGA Sponsored events and a printable entry for most designated events. This takes time to build the entry form and then get it published on the website which is all done right in the ASGA office.
Second we use email blasts now more than the snail mail ( hardly use it at all, to slow) to get the entry form in your hands. The ASGA now has over 8000 email addresses in our database so we pull from them to email our tournament players or to the general membership as we now have about 1/2 of the 16000 ASGA members email address and it is growing everyday. If we do not have your email and you would like to receive entries and other information please send it to us at golf@asga.org or terri@asga.org.
This is only the start of our preparation for a tournament so check my next blog to continue the series. What I covered today is: Selecting the Site and date, preparing the entry form and notifiying the competitor.
First we must find as good a venue as possible and a workable date that fits our time frame for the event. I must say we have some outstanding clubs and PGA Professionals all across the state to work with who are so very generous to allow us to use their clubs for your tournament pleasure. This staff knows that and we try our best to let the club know how much we appreciate their willingness to assist us with our championships. We are very lucky in Arkansas to be able to provide the ASGA Sponsored Championships along with a very strong designated schedule that allows you the competitive golfer to play tournament golf until you wear the logo off your golf ball. What you should do is tell the clubs that you appreciate them by speaking to pro's and staff and even go so far as dropping them a note, email and the ever hated text message thanking them for their course and time. These pro's are dedicated to this wonderful game and this can and will only improve each event if you simply tell them thanks not only to the professional but to the club, superintendent and members of the club.
After we the ASGA have set the site we must now communicate to you the player what we have setup for you. We do this in several ways. First and foremost through www.asga.org our website by giving you a printable and online entry form for all ASGA Sponsored events and a printable entry for most designated events. This takes time to build the entry form and then get it published on the website which is all done right in the ASGA office.
Second we use email blasts now more than the snail mail ( hardly use it at all, to slow) to get the entry form in your hands. The ASGA now has over 8000 email addresses in our database so we pull from them to email our tournament players or to the general membership as we now have about 1/2 of the 16000 ASGA members email address and it is growing everyday. If we do not have your email and you would like to receive entries and other information please send it to us at golf@asga.org or terri@asga.org.
This is only the start of our preparation for a tournament so check my next blog to continue the series. What I covered today is: Selecting the Site and date, preparing the entry form and notifiying the competitor.
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